We’re Hiring!

If you’re someone who

…loves processes, thinking big, and ensuring all the i’s are dotted and t’s are crossed

…is great at finding new more efficient ways of doing things

…has an eye for details and isn’t afraid to speak up when they have an idea

…can take direction, meet deadlines, and keep others on track too

Then you might be just the person we're looking for.

We’re looking for a full-time Executive Assistant (preferably in the Central Time Zone where the company is located) to help execute on our goals, and keep projects moving forward consistently and the business functioning smoothly. 

Job Description

Role, Responsibilities, Results, Requirements

Executive Assistant 

Role (Overview)

This position is responsible for providing operational and administrative support to the CEO.

You will primarily be responsible for executing the business plan, maintaining (and creating) all business systems, ensuring the team is aligned on goals and timelines, and supporting the CEO in their role. 

You will manage the tasks involved in scheduling appointments/calendars, creating and implementing internal operational processes, and keeping our projects up-to-date with clear directions and tasks. You will be running our team meetings and must be well-organized, proactive, and comfortable scheduling meetings, creating meeting minutes and pulling actionable items.

Responsibilities (Tasks Associated with the Role)

  • Partner with the CEO and team on short and long-term planning

  • Ensure all tasks and milestones are reflected in project management systems

  • Complete administrative responsibilities including managing calendars, scheduling appointments, managing emails, and ensuring nothing is missed.

  • Assist in handling customer service inboxes and client onboarding

  • Loading and scheduling regular emails and creating, updating, and maintaining tags and segments as needed 

  • Maintain good relationships with clients and send gifts and correspondence as needed

  • Monitor and report on all KPIs regularly

  • Assist in creating  operational processes and checklists for the company and maintain processes and checklists.

  • Creating and maintaining file management and ensuring new files are saved and organized appropriately 

  • Create meeting agendas, and minutes, and extract action items

  • Manage internal programs and liaise with third-party partners

Results (Expected Accomplishments)

  • All goals and projects stay on track 

  • The owner’s schedule is up-to-date, accurate, and not overbooked.

  • New team members / sub-contractors are supported and know who to connect with and what our expectations are at all times

  • Files are well organized, easy to navigate, and complete

  • Clients and students are well supported

Requirements (Expected Proficiencies)

  • 3+ years of Administrative experience

  • Project Management experience

  • Self driven

  • Proficient in Google Suite

  • Experience in managing multiple priorities, administrative coordination, and logistics

  • Well-organized, highly detail-oriented, and proactive

  • Ability to learn new systems and processes quickly 

  • Great problem-solving and follow-up skills is a must!

  • Stellar customer service skills

  • Strong written and verbal communication skills

  • Able to work independently and with teams.

  • Ability to set goals and develop achievable timelines to hit them.

  • Experience with Monday.com, Zoom, Kajabi, Leadpages, Circle.io, Stripe, Paypal, AddEvent, and Convertkit preferred

This job description is not all-inclusive, and other activities, duties, or responsibilities may be required of the employee as needed.

This is a remote, full-time position. Hours are flexible. May require certain weekends and  travel several times a year to company events. 

To apply please complete this application form. Only applicants who complete (and submit) the application form in full will be considered.